You should look for a company that provides either a demo or trial account when you choose board meeting software. It will let you see how easy the software is to use, and what it has to offer. You should also learn the kind of customer support they provide, as well as how long it takes them to respond to your questions or issues.
Board management tools can cut down the time needed to prepare for meetings by automating tasks like determining the most appropriate time to meet, gathering RSVPs and scheduling meetings. They also make it easier to share and collaborate on documents by placing them in a central place. Board meeting software can reduce the cost of travel because it lets your members attend meetings via remote.
If they’re at the office or traveling, board members need access to their meeting materials and notes in real-time. Search for a board portal with mobile support, so that directors can work from anywhere and at any time. Accessing meeting materials from their phones or tablet makes it simpler for them to remain engaged with the board even when they’re away from the office or in an unfamiliar place.
The top board portals have enhanced security features to keep sensitive information secure. SOC-II certified portals for board members will ensure that confidential documents are secured within the virtual boardroom and not exposed to unnecessary lawsuits or fishing excursions. They should also allow anonymous voting on sensitive issues to ensure that everyone’s voice is heard.